THE OAKLAND
ART ASSOCIATION

Procedure For OAA Show Entries

• Read the show prospectus carefully; note dates and times especially​

• Choose your artwork and submit photos

• Fill out the entry forms which are online and attach them to the back of your artwork. Entries need to be labeled with artist’s name, title of work, medium and price.

• Pay the entry fee by PayPal online or a check to the Treasurer

• Contact the chairman to register for required volunteer hours

• Ensure that your work meets hanging requirements and is ready to hang

• Bring artwork to designated take-in site at the date and time in the prospectus

• Sign the OAA release form and take your receipts

 

The show prospectus will be emailed to members approximately six weeks before the deadline to enter the show. The prospectus will have all the information you need to enter; you should read it carefully and note details such as pertinent dates and times, fees to pay, and the number of pieces to enter.

 

The prospectus will also tell you who the chairman is, whom to send photos, and who will be handling sales.

 

Members who enter shows will be required to volunteer XX hours per show in order to help insure that the take in, hanging, possible reception, and other tasks are completed to create the show. More information about this can be found on another page.

 

To meet hanging requirements, your work must be securely mounted and/or framed, with a wire for hanging across the back. No “saw tooth” hangers, protruding hardware, or hanging rings will be accepted. The work must be clean and in good condition. No glass is permitted, either in the framing or the artwork itself. The chairman will not accept any artwork that doesn’t meet requirements.

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Artwork will only be received at the designated site and at the date and time specified in the prospectus. If you cannot bring it in at that time, you must find someone else to do it for you. The chairman is not responsible for the delivery and pick-up of artwork.

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A 30% commission is charged for all sales from the show. This commission supports the art association’s education grants program.

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Artwork must remain in the show during the entire time that is designated in the prospectus. Artists may not remove their work from the show, or replace it with another work without special permission from the chairman.

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Read the show rules, which are sent out by email well in advance of the show.  The rules will identify the show chair and any special requirements the show may have.

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Use the newest entry form.  You’ll find it on the home page of this website, or click the button below.  Fill out the entry form completely.  Remember to sign the damage release!

 

Email an image of each work and a copy of the entry form to the show chair.  Look at Tony Kay's presentation on "Capturing high quality photos of your art," on this page, for help with the photography.  Also, you can watch the videos on this page to help you take photos of your art.

 

Prepay entry fees via this website (on the “payments” page, or click the button below) or send a check to the show chair.

 

If the show is an online gallery show (a "virtual show"), you can email images of your artwork and related entry forms to the show chair.  Pay your entry fees (see above), and that's it!

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